Condominium maintenance log: why is it important and how to manage it?

Table of contents

The condominium maintenance log is an essential document that lists all the work and interventions carried out in the building. It guarantees the safety and comfort of occupants, ensures the sustainability of equipment and installations, and facilitates the management of the condominium. In this article, we'll look at why the maintenance log is important, what information it should contain, how to keep it up to date, and how to ensure its proper management.

1- Why is it important to keep a condominium maintenance log?

The condominium maintenance book is an essential tool for co-owners and the condominium trustee, for several reasons:

Ensuring the safety of occupants

This notebook makes it possible to monitor the condition of equipment and installations (elevators, doors, electricity, etc.) and to anticipate the maintenance and repair work necessary to ensure the safety of occupants.

Preserving the value of the building

By monitoring the condition of the equipment and installations, the maintenance log makes it possible to prevent renovation and maintenance work, which makes it possible to preserve the value of the building and maintain reasonable condominium fees.

Facilitate the management of condominiums

The maintenance book makes it possible to centralize information relating to the care and maintenance of the building, which facilitates the management of the condominium and prevents oversights or errors.

2- The information that the condominium maintenance book must contain

The condominium maintenance book must contain the following information:

• The characteristics of the building: Surface, number of floors, year of construction, type of equipment (elevators, heating, etc.).
• The list of equipment and installations: Elevators, doors, doors, electricity, plumbing, heating, air conditioning, etc.
• The list of maintenance and repair work carried out: Dates of the work, nature of the work, company that carried out the work, cost of the work.

3- How do I keep the condominium maintenance log up to date?

Here are some key steps to keep the condominium maintenance log up to date:

• Identify all the equipment and installations in the building: Making an accurate inventory of equipment and installations makes it easier to manage maintenance and maintenance.

• Keep the list of work carried out up to date: It is important to record all the interventions carried out in the maintenance log, specifying the nature of the work, the date of completion, the company that carried out the work and the cost.

• Plan future work: Plan future work and estimate the estimated cost of this work based on the condition of the equipment and installations

• Regularly check the condition of equipment and installations: To avoid surprises and anticipate maintenance and repair work, it is recommended to regularly check the condition of equipment and installations.

4- How to ensure the proper management of the condominium maintenance log?

Some practices to ensure the proper management of the condominium maintenance log:

• Appoint a person responsible for monitoring the maintenance log: It is recommended to choose a person in charge of managing the maintenance log, in conjunction with the condominium trustee.

• Raise awareness among co-owners of the importance of the maintenance book: The co-owners must be made aware of the importance of the maintenance book, in order to promote good management of the maintenance and maintenance of the building.

• Establishing a maintenance and repair schedule: It is advisable to plan future maintenance and repair work, taking into account their urgency and cost.

• Keep invoices and estimates: Keep all invoices and estimates related to the work carried out to ensure the transparency and traceability of expenses, it is important to

Conclusion

The condominium maintenance log is an essential tool to guarantee the safety, comfort and sustainability of the building's equipment and installations. By keeping it up to date and ensuring good management, co-owners can optimize the management of their real estate assets and avoid unpleasant surprises. It is therefore recommended to make co-owners aware of the importance of the maintenance book, to designate a person responsible for its management, to plan future work and to keep the invoices and estimates related to the work carried out.